Settings and Preferences

Open Settings from your account menu at the bottom of the left sidebar, or with Cmd + , (Mac) / Ctrl + , (Windows and Linux). The Settings panel opens as a dialog box with sections listed down the left side: personal settings under You, team-scoped settings under your team's name (or Your teams when you belong to more than one), and app-wide settings under App. Each section is its own page. On a phone the section list becomes a menu button in the top left of the dialog box. Searching jumps you into the first section with a match and narrows it to the matching settings.

Account

Manage your Conspecta identity:

• Email Address and Password, each with a path to change it
• Two-Factor Authentication with TOTP support for an extra layer of protection
• Active sessions showing where you're signed in, with a way to sign out this device or one you no longer have
• Delete Account, covered at the bottom of this page

Turn two-factor authentication on once your account is established. It adds a one-time code at sign-in. Use any standard TOTP authenticator app (Authy, 1Password, Google Authenticator).

Keep a second copy of the code somewhere safe, such as a password manager that syncs across your devices. If you lose access to your authenticator, only we can switch it off, and we confirm it's you by email first. The sign-in screen links to the contact form when you need that.

Notifications

Notifications are a matrix. Each row is something Conspecta can tell you about, each column is a way to reach you: In-app and Email on the web, plus Push inside the app. Rows are grouped by where the work happens.

In-app starts on and email starts off, so nothing lands in your mailbox until you ask for it. Plan status is the exception and starts as email only, because a lapsed plan has to reach the people who can fix it. It goes to owners and admins.

The Security group is display only. New sign-ins, password changes, two-factor changes, an email address change, a team ownership transfer in either direction, and a requested account deletion are always emailed, and you can't turn them off. Account & billing notices, meaning renewals, receipts, and failed payments, are always emailed too.

To review the orders you follow, open the Orders workspace and apply the Orders you follow filter.

Accessibility

Two preferences that change how the app looks and moves:

• Reduce motion and animation collapses fades and transitions across the app. A reduced-motion setting on your device is respected either way, even with this off.
• Increase contrast darkens secondary text, hints, and dividers to make them easier to read.

Subscription

Your team's plan and billing, with a picker at the top when you belong to more than one team. See Plans and billing for what each plan includes and how seats work.

This section isn't in the mobile app.

Usage

Inspect your team's monthly compute usage and history.

• A meter for this month's usage, with the date it resets
• An Additional row showing what's left of any extra usage your team holds on top of the monthly allowance
• The Compute Jobs list with every job your team has run, including who ran it, the project, type, duration, status, and usage
• Export CSV for the full job log

See Compute usage for the full compute model.

AI & API keys

A key lets an outside tool reach your lab's data on your behalf without signing in, which is how you connect Claude or another AI assistant. A key can never do more than you can do yourself.

Create a key takes a name, an access level of Read only or Read and write, and an optional list of projects to limit it to. Read only is the default, so the stronger key is always a deliberate choice. Your keys lists what you've made, which projects each one reaches, and when it expires, with a way to revoke any of them immediately.

Keys last a year. A key in its last two weeks is marked Expires soon, and Conspecta emails you before it stops working.

Keys come with every paid plan, so the section appears as soon as your team is on one (or once the feature is switched on for your free account individually). See Connect your AI assistant for the full setup, including what a key can and cannot do.

Storage

Manage local browser caching and inspect cloud-storage usage:

• Cloud Storage for your team's server-side quota
• Local Storage for what notebooks and data tables hold in this browser
• File Caching with a toggle, a total cache limit, and a maximum size for any one cached file

See Cache and storage for more detail.

Export

Pick a project, choose what to download, and watch it run:

• A single workspace at a time (Planner, Samples, Notes, Genetics, Inventory, Orders, Facility, Suppliers, Flow Cytometry), each in the format that suits it
• Image Collections for a separate microscopy-images archive
• All of the above for every workspace plus full-resolution images, which can run for half an hour on a large project
• Export All Projects when you own more than one

The export queue in this tab shows each export's status as it processes. See Share and export for what each export contains.

General

Tune the basics of how the app behaves for you:

• Date & Time Format with a date format (System Default, US, European, or ISO), a 12 or 24-hour clock, whether the week starts Monday or Sunday, and your working hours. Calendars open on your working hours and dim the rest, and you can still schedule outside them.
• Navigation for whether the left sidebar is Auto, Expanded, or Compact. Auto hides labels when the window is narrow. This one is desktop only.
• Workspaces to show or hide individual workspaces in the sidebar and the phone home screen. A hidden workspace is still reachable from search, links, and shortcuts. On a phone this covers the bench tools too (Timers, Calculators, Converter, Counter).
• Measurement Units to pick metric or imperial for rulers, scale bars, and dimension labels.
• Orders for the currency new order requests start in. You can still change it per order.

Shortcuts

A live reference for the current shortcuts in the app, covering global, navigation, and editor shortcuts. See Keyboard shortcuts for the printable version.

About

Mobile App is where you pick up Conspecta for phones and tablets, with a Download on the App Store badge and a Get it on Google Play badge. On a computer the card also shows a QR code for each store: point your phone's camera at the one that matches it and you land on that listing. A phone doesn't get the codes, since you can't scan the screen you're holding. Inside the app itself this card isn't there.

Below it, the copyright notice and a link to Attributions, which lists the open-source projects and public data sources Conspecta is built on.

Delete Your Account

The Delete Account button at the bottom of the Account section in Settings lets you permanently delete your Conspecta account.

When you confirm, your account is scheduled for deletion with a 30-day grace period:

• During the 30 days nothing is removed yet. Sign back in at any time and use the banner at the top of the app to cancel.
• After 30 days deletion is permanent and cannot be undone. Your sign-in is removed, so the same email can register a fresh account later.

Permanent deletion removes:

• Your profile, including your name, photo, cover image, and bio
• Every project that only you can access, with all of its samples, images, notes, figures, sequences, inventory, and files
• Private notes (version history included), figures, tables, sequences, sample sets, and image analysis runs you left inside colleagues' projects, along with their files
• Your personal templates, sessions, devices, and notification history

Work you shared into a colleague's project stays with that project, under the project lead's name — deleting your account never takes away something the lab could already see. To keep a copy of your own work, run an Export before the grace period ends; there is no way to recover it afterwards.

A few records are kept for legal compliance (for example, financial records and controlled-substance audit logs), but your name and email are replaced with an anonymous placeholder in all of them, so they no longer identify you. The placeholder is unique to you, so a project's history still shows that one person did those things — it just can't say who.