Manage Reagents and Equipment

The Inventory workspace tracks everything your team consumes or uses: reagents, chemicals, consumables, media, kits, and equipment. Each item links to where it's stored (the Facility workspace) and where it came from (Suppliers), so reordering and audits stay fast.

Inventory has three sub-workspaces, all reachable from the Inventory entry in the left sidebar:

• Items for the catalog of stuff you have
• Orders for things you've ordered or want to order (Work with suppliers covers this)
• Suppliers for the vendors you buy from (Work with suppliers covers this)

This page is about Items.

Creating an Item

Click New Item to add to inventory. Each item supports a generous set of fields, but only name is required to save. The full field set covers:

Identity

• Name, description, SKU, barcode, catalog number
• Category, one of: reagent, consumable, equipment, chemical, media, kit, general
• Tags for ad-hoc grouping

Stock

• Quantity and unit (e.g., "12 vials")
• Storage condition (e.g., "−80°C", "room temperature, dark")
• Location linked to a place in your Facility workspace, plus the box position (row/column) if it's in a tracked box

Supplier and Pricing

• Supplier linked to a record in your Suppliers list
• Unit price, currency, last purchase price, last purchase date
• Lead time in days and minimum order quantity

Physical and Chemical

• Weight, volume, concentration, purity, form (with units)
• CAS number
• Hazard classifications and a link to the safety data sheet (SDS)
• Handling notes

Regulatory and Documentation

• Controlled substance class, export control class, regulatory status
• Links to the certificate of analysis (CoA) and technical data sheet

Expiration

• Expiration date, shelf life, and how many days ahead Conspecta should warn you

You don't have to fill all of this in. Start with name, category, quantity, location, and supplier; come back later when an audit or grant report needs the rest.

Organizing Items

Folders

Group items by project, room, vendor, or category. Folders nest and follow the breadcrumb pattern used everywhere else.

Starring

Star the items you reach for daily so they sit at the top of the list.

Filtering

The toolbar lets you filter by:

• Category to narrow to just reagents, just equipment, just chemicals
• Location to see what's stored in a specific freezer or shelf
• Supplier to see everything from a particular vendor
• Tags for any ad-hoc grouping you've built

Views

• Grid is the default, with item cards showing name, category badge, quantity, and location
• Table shows every column sortable and filterable, useful for audits and bulk edits

Linking and Reverse Views

Inventory connects to two other workspaces, both bidirectionally:

• Facility holds the storage locations. Open a freezer or shelf and you see every item stored there.
• Suppliers holds the vendors. Open a supplier and you see every item they provide.

You set the link from the item side. Conspecta keeps the reverse view in sync automatically.

Exporting

Export the Inventory list as an Excel spreadsheet. The export includes every field, plus the supplier name, location path, and box coordinates as resolved columns. Useful for:

• Annual inventory audits
• Grant reporting
• Reordering planning

Next Steps

• Organize spaces to set up the Facility locations your items live in
• Work with suppliers to manage vendor records and orders
• Track your samples to connect specimens to the reagents used on them